As a business owner in Malaysia, it’s crucial to be aware of the compliance requirements set by the Companies Commission of Malaysia (SSM). One such requirement involves the timely circulation and lodgement of your company’s financial statements. However, unforeseen circumstances might necessitate additional time. In such cases, SSM provides an avenue known as the Extension of Time (EOT).
What is an Extension of Time (EOT)?
An EOT is a formal request to SSM seeking additional time to:
• Circulate financial statements and reports to shareholders;
• Lodge these financial statements and reports with SSM;
• Hold the Annual General Meeting (AGM) for public companies.
This provision ensures that companies remain compliant even when delays occur.
Why Might You Need an EOT?
Several situations can lead to delays, such as:
• Challenges in finalizing financial statements;
• Change of Financial Year End;
• Unexpected operational disruptions;
• Delays in scheduling the AGM.
Recognizing these challenges, SSM allows companies to apply for an EOT to maintain compliance.
How to Apply for an EOT?
Eligibility:
Private companies are required to:
• Circulate financial statements and reports within six months from the financial year-end; and
• Lodge these statements with SSM within 30 days from the circulation date.
If meeting these deadlines is challenging, you can apply for an EOT.
Application Process:
1. Timing:
➤ Submit the EOT application at least seven days before the end of the circulation period.
2. Required Information:
➤ Application Details:
• Financial year-end date;
• Last date for circulation;
• Proposed extension period (typically up to 90 days); and
• Reason for the extension request.
3. Submission:
➤ Submit the completed application to SSM through the designated submission channels. (e.g. MBRS Portal)
4. Fee:
➤ A fee of RM100 is applicable for each EOT application segment.
What Happens After Submission?
SSM no longer issues any letters or notifications regarding the outcome of Extension of Time. EOT status must be checked in the system. It’s essential to adhere to these revised dates to avoid penalties.
SSM EOT Application Deadline Reminder!
To avoid penalties, make sure to submit your EOT (Extension of Time) application at least 7 days before your company’s circulation date.
Use this table as a quick reference to know your deadlines based on your Financial Year End (FYE).
Stay compliant
Avoid last-minute stress
Keep your business on track
Note:
This table is intended as a general guide only and does not refer to any specific year. The dates shown are based on a typical timeline for ease of reference. To use this table, simply match your company’s FYE to the relevant row to estimate the applicable deadlines. Please note that the EOT referred to above applies only to SSM. Once the EOT is granted, the original circulation date will be extended by a further three (3) months. The company must then lodge its financial statements within 30 days from the extended circulation date.
Please also note that any process, requirement, or approval involving LHDN is separate and may vary depending on the facts and circumstances of each case. As such, this table is provided for illustration and reference purposes only and should not be treated as professional, legal, or tax advice. For guidance tailored to your company’s actual situation, please consult a qualified expert for further clarification and support.
Boss, take charge of your deadlines! Timely compliance with SSM rules isn’t just paperwork! It protects your business reputation and avoids penalties. If things are running behind, apply for an EOT early. It’s better to stay safe than sorry. Need help? Talk to a trusted expert or head to the official SSM website. You’ve got this!
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This article was last updated on 9 April 2026.